# How many licenses do I need? For **MeetingTrack**, you need one license per _active user_. Exactly who needs a license depends on how you deploy the system. Want to fully benefit from the time savings and collaboration MeetingTrack offers? Then we recommend giving **all colleagues** a license. ## ✅ License required for Anyone who actively works in MeetingTrack, such as users who: - Create or chair meetings - Take minutes - Create or edit tasks - Log in and perform actions ## ❌ No license required for - External guests (such as customers or suppliers) - Colleagues who only follow up on tasks - Colleagues who only attend meetings - Users who do not create meetings or minutes themselves ## 💡 Advice Do you want MeetingTrack to be widely adopted in your organization? Then ensure everyone has access. If all your colleagues have a license, MeetingTrack will become the standard for collaboration more quickly. ## ↗️ External participants (guests) After invitation via their email address and checking the guest access box, guests can: - See the meetings they have been invited to - View tasks that are linked to them They do not need a license for this. You can enable guest access in the participants tab, or when wrapping up meetings you can tick the box to grant guest access.