# Taking minutes during a meeting After creating a meeting, you can immediately start drafting the agenda or start minute-taking right away. MeetingTrack works with three **minute-taking levels** so that everything is captured in a structured way: 1. **Top level (Level 1)** – The overarching part of the meeting, for example themes or blocks such as _"Incoming items"_, _"Project update"_ or _"Budget"_. 2. **Topic level (Level 2)** – The specific items or issues within such a main part. 3. **Decision/Action level (Level 3)** – The agreements and actions that result from this. Here you can also link a responsible person and a deadline. ### Working method 1. Prepare the **agenda** in advance with main agenda items (level 1) and associated topics (level 2). 2. During the meeting, add decisions and actions (level 3) to the relevant topics. This way, you expand the agenda step by step. 3. Optionally add a **reference** to a main agenda item, such as a project name or customer. This makes it easy to find all associated tasks later. 4. For a topic, you can also indicate **who introduced the item**, so that as chair you can give the floor directly to the right person. 5. Decisions are recorded as action or decision items. - Add a **responsible person** and optionally a **deadline**. In that case, a task is automatically created for that user. - The **color** of the decision indicates the type: - Blue = decision - Orange = task - Green = completed task - Red = task with expired deadline 6. You can add **attachments** at all three levels. 7. When you are done, click **Stop minute-taking** to finalize the meeting.